Political leave for elected communal representatives

This page was last modified on 01-02-2018

Political leave enables employees carrying out a salaried activity (in the private or public sector), self-employed persons or persons not affiliated who occupy the position of mayor, deputy mayor or communal councillor, to exercise their mandate or function alongside their professional career.

Political leave granted to mayors and their deputies varies between 5 and 40 hours per week depending on:

  • the number of members in the communal council;
  • and the function of the elected representatives.

Communal councillors are entitled to 3 to 5 hours of leave depending on the electoral system in the commune. 

Forms / Online services

Carry out your procedure:

  • With an online service

    • Political leave for communal representatives - Application for reimbursement for employers - online service
    • Political leave for communal representatives - Application for reimbursement for employers - rectification form
    • Political leave for communal representatives - Application for compensation for self-employed - online service
    • Political leave for communal representatives - Application for compensation for self-employed - rectification form
  • Commande d'un certificat d'affiliation au CCSS
  • By downloading a form

Who is concerned

Any person is eligible for political leave if they carry out salaried work under the authority of another person in the public or private sector, or if they are self-employed, or not affiliated, and occupying the position of:

  • mayor;
  • deputy mayor (alderman);
  • or communal councillor.

Persons who are self-employed or not affiliated can also apply for compensation in relation to their mandate provided they:

  • are less than 65 years of age;
  • and do not benefit from a statutory regime, i.e. do not receive old age pension, invalidity pension or early retirement.

Political leave can only be used in the case of missions required to accomplish their mandates or functions. In practice, political leave is reserved for representatives of Luxembourg communes.

In theory, an elected communal representative who works in a company established abroad could apply for political leave to the company and the employer would be reimbursed by the commune concerned. This possibility is however at the discretion of the employer as Luxembourg law does not apply to a non-Luxembourg company. 

Duration and deadlines

The application for reimbursement or compensation of hours of political leave must be submitted and completed before 30 September 2018 at the latest. The application is for hours of political leave taken between 1 January and 31 December 2017.

This time frame must be respected on pain of refusal of reimbursement or compensation.

How to proceed

Amount of political leave

Number of hours of political leave granted

Summary table for mayors and deputy mayors

Composition of the communal council in the commune

Maximum weekly leave granted to the mayor

Maximum weekly leave granted to the deputy mayors

7 members

9 hours

5 hours

9 members

13 hours

7 hours

11 members

20 hours

10 hours

13 members

28 hours

14 hours

15 members

40 hours

20 hours


Summary table for communal councillors

Voting system

Maximum weekly leave granted to the communal councillors

Communes who vote with the relative majority system

3 hours

Communes who vote with the system of proportional representation

5 hours


Nine hours of additional political leave per week and per communal council is granted to the mayor, deputy mayor and communal councillors if they are appointed as representatives in the association of communes where the commune is a member.

The distribution of the additional leave of 9 hours between the representatives in the association of communes is decided by the communal council according to a decreasing order of priorities and to the national, regional or intercommunal size of the association concerned.

A certificate showing the date of issue and the number of additional hours of political leave granted must be delivered to the communal representative concerned.

The right to political leave begins on the first day of the month following the date of issue of the aforementioned certificate and ends on the day of termination of the mandate in the association of communes.

In any case, the members of the communal council are not entitled to more than 40 hours of political leave per week (including overtime). This limit also applies even if the communal mandate is cumulated with the mandate as a member in the Chamber of Deputies.

For persons working part-time, the number of hours of leave is adapted in proportion to their working time. Communal representatives may request leave at their own convenience, i.e. any day of the week or time per day. However, political leave may not be carried over from one year to another.

Political leave cannot be added to the amount of annual leave.

How to request political leave

The beneficiary of political leave for elected communal representatives receives a certificate from the board of the mayor and deputy mayors (collège des bourgmestres et échevins) in the commune where the mandate is carried out and which must be delivered to the employer of said beneficiary as documentary proof.

Employers cannot deny political leave to an employee.

Paying the employee during the leave

The number of hours of political leave is considered as effective working time. The beneficiary of political leave continues to benefit from the legal and regulatory provisions regarding protection against dismissal and social security.

This way, salaried workers in the public or private sector continue to receive full pay and job-related benefits during their time spent on political leave.

The employer is reimbursed the wage costs once a year by submitting an electronic form via MyGuichet.lu, or by completing and sending the application for reimbursement of political leave for communal representatives to the Communal Finances Directorate (Direction des finances communales) at the Ministry of Home Affairs (ministère de l'Intérieur).

It should be noted that for reasons of 24/7 accessibility to the tool, processing speed and better communication between the administration and the applicant, it is recommended to submit the application for reimbursement via MyGuichet.lu with a LuxTrust Pro certificate.

In the event of an error during the electronic application for reimbursement, applicants can submit an application for rectification via MyGuichet.lu.

Consult the tutorial regarding the application for reimbursement of wages paid to salaried workers during their political leave.

The reimbursement applies to gross wages of the salaried worker and to the full employer contributions paid to the social security services during the period of political leave.

The application must have been submitted to the Ministry of Home Affairs by 30 September 2018 at the latest. This time limit must be respected on pain of refusal of reimbursement. The accuracy of information on the form is certified by the principal's signature.

Compensation for the self-employed and non-affiliated persons

Self-employed persons and non-affiliated persons who do not benefit from a pension scheme (old age, disability or early retirement) and who are less than 65 years old are entitled to a fixed compensation amounting to twice the social minimum wage for qualified workers.

In order to obtain this financial compensation, applicants must submit an electronic application via MyGuichet or complete and send the application for compensation of political leave for communal representatives to the Communal Finances Directorate of the Ministry of Home Affairs.

It should be noted that for reasons of 24/7 accessibility to the tool, processing speed and better communication between the administration and the applicant, it is recommended to submit the application for compensation via MyGuichet.lu.

The application must be accompanied by a certificate of affiliation issued by the Joint Social Security Centre (CCSS).

The certificate of affiliation must show the various occupations that give rise to affiliation and also the periods where the hours of political leave were taken. Without the certificate, applicants cannot benefit from compensation.

For example, a self-employed worker who engaged in their professional activity throughout the whole of 2017, and who took several hours of political leave, must request a certificate of registration that covers the period from 1 January 2017 to 31 December 2017.

In the event of an error during the electronic application for compensation, applicants can submit an application for rectification via MyGuichet.lu.

The application must have been submitted to the Ministry of Home Affairs by 30 September 2018 at the latest. This time limit must be respected on pain of refusal of compensation. The accuracy of information on the form is certified by the principal's signature.

Who to contact

Ministry of Home Affairs
L-2010 - Luxembourg
B.P.10 -
Luxembourg
Phone: (+352) 247-84600 / 247-84626
Fax: (+352) 262-70529
Email finances@mi.etat.lu