Individual training leave

This page was last modified on 27-01-2017

Persons who wish to develop their professional skills through training may benefit from leave in order to:

  • participate in training courses;
  • prepare for and take exams;
  • write a thesis;
  • complete any work in relation to an eligible training course.

Forms / Online services

Carry out your procedure:

* May be submitted via MyGuichet

Who is concerned

The following may benefit from individual training leave:

  • the employee:
    • who holds a work position that is located in Luxembourg (regardless of his place of residence);
    • who has an employment contract with a business or association legally established and active in Luxembourg;
    • whose length of service is at least 6 months with the employer at the time of the request for leave.
  • a self-employed worker (or liberal profession) registered for at least 2 years with the Luxembourg social security.

The employer must give his opinion following the employee's application.

Prerequisites

Training courses offered in Luxembourg and abroad by:

  • state or private schools where the activity and certificates are recognised by the public authorities;
  • the professional chambers;
  • the communes;
  • private foundations, natural persons and associations that are accredited by the Minister of Education, Children and Youth;
  • ministries, administrations and public establishments.

The training does not have to be directly related to the individual's profession. The courses can take place during working hours, evenings or at the weekend.

Training courses undertaken and co-financed by other means are not eligible, such as:

How to proceed

Amount of training leave

Each worker has 80 days of leave at his disposal for individual training during his professional career. The following conditions must be respected when taking these days of leave:

  • maximum 20 days over a period of 2 years;
  • minimum 1 day at a time.

The worker may recover 1/3 of the time devoted to the training as training leave:

  • the number of hours of training is divided by 8 hours (for full-time employees) to obtain the number of days of training;
  • the number of days of training is then divided by 3 to obtain the number of days of training leave. This number is rounded down to the nearest whole number if necessary.

For example:

A full-time employee had 26 hours of training.

26 / 8 hours = 3.25 days of training

3.25 / 3 = 1.083333 days of training leave (to be rounded down to the nearest whole number)

A 26-hour training course gives rise to 1 day of training leave.

Training leave is considered as an effective period of work and as such:

  • may not be deducted from annual recreational leave;
  • must be taken into consideration when calculating the days of annual leave due.

During his training leave, the employee continues to benefit from the provisions regarding labour protection and social security.

For part-time employees, days of training leave are calculated in proportion to the working time.

Training leave and remuneration of workers

Applying for training leave

The employee must fill in the first part of the application for training leave, and then submit the form to his employer.

The employer must fill in the section of the form to be completed by him, stating his opinion and, if it is unfavourable, his reasons.

The employer may not refuse the application for training leave. However, he may request that it be postponed if the employee's absence may have a negative impact on business operations or the distribution of annual leave amongst staff.

The leave may therefore be postponed once, for a maximum period of one year.

The employee then sends the duly completed and signed form to the department of Vocational Training (Service de la formation professionnelle) at the Ministry of Education, Children and Youth (ministère de l'Education nationale, de l'Enfance et de la Jeunesse - MENEJ).

The application must be accompanied by the following documents:

The form must be sent 2 months before the start of the leave requested.

The MENEJ will rule on the application and send its approval or refusal by letter to the applicant and the employer.

Remuneration of the employee

During the leave, employers must pay their employee a compensatory allowance corresponding to the average daily salary which may not exceed 4 times the social minimum wage for unskilled workers (i.e. gross amount of EUR 7,994.36 per month as from 1 January 2017).

They are reimbursed by submitting a duly completed application for reimbursement to the MENEJ.

The application must be accompanied by the following documents:

  • the participation certificates provided by the beneficiary to his employer;
  • the salary slips for the corresponding period;
  • a certificate from the employer stating the precise dates of the training leave taken;
  • a copy of the ministerial approval;
  • a copy of the letter from the CCSS stating the rate of contributions to the employers' mutual insurance scheme.

The MENEJ reimburses the employer the sum of the financial compensation, as well as the employer's social contributions.

Application for training leave for self-employed workers

The self-employed worker sends a duly completed and signed application for training leave to the department of Vocational Training at the MENEJ.

The application must be accompanied by the following documents:

The form must be sent 2 months before the start of requested leave.

The MENEJ will rule on the application and send its approval or refusal by letter to the applicant.

Compensation for self-employed workers

Self-employed workers (or liberal professions) have the right to financial compensation which is paid directly by the state.

The amount is based on the income of the last tax year as a contribution base for pension insurance and may not exceed 4 times the social minimum wage for unskilled workers (i.e. gross amount of EUR 7,691.84 per month as from 1 August 2016).

In order to receive the allowance, the applicant must send a duly completed application for reimbursement to the MENEJ.

The application must be accompanied by the following documents:

  • the training participation certificates;
  • the income certificate used for the last tax year as a contribution base for pension insurance;
  • a copy of the ministerial approval.

Who to contact

Ministry of Education, Children and Youth
29, rue Aldringen
L-1118 - Luxembourg
Postal box L-2926 Luxembourg
Luxembourg
Phone: (+352) 247-85239
Fax: (+352) 247-4116
Email info@men.lu

Opening hours
Monday to Friday from 08.30 - 11.30 and 14.00 - 17.00