Intra-EU phytosanitary communication document for the transport of plants and plant products within the European Union prior to their export to a third country

This page was last modified on 15-01-2018

If you are sending plants or plant products to a third country via another Member State of the European Union, you must use an intra-EU phytosanitary communication document. The document is necessary for transporting plants and plant products through another EU Member State with the objective of exporting them to a third country.

This document is issued in Luxembourg by the Administration of Agricultural Technical Services (Administration des Services Techniques de l'Agriculture - ASTA). It confirms to the other Member State's national authority for plant protection that the merchandise has gone through a phytosanitary inspection and lists the harmful organisms that were tested.

This document does not replace a phytosanitary certificate for the export or re-export issued by the Member State from which the merchandise will be exported outside the European Union.

Forms / Online services

Carry out your procedure:

  • With an online service

    • Certification de l'espace professionnel auprès de l'ASTA
    • Document phytosanitaire de communication intracommunautaire pour le transport des végétaux et produits végétaux au sein de l'Union Européenne en vue de leur exportation vers un pays tiers

Who is concerned

Companies that export or re-export plants, plant products or wood packaging materials originating from or transformed in Luxembourg to a third country via another Member State can apply for an intra-EU phytosanitary communication document for the following products, among others:

  • fruit and vegetables other than those preserved by deep freezing;
  • tubers, bulbs, rhizomes;
  • cut flowers;
  • leaves, foliage;
  • seeds;
  • plants intended for planting;
  • wood;
  • wood packaging material or wood used to wedge or support cargo.

In order to import and export plants and plant products for the purpose of research, a business must apply for a letter of authorisation for the introduction/circulation of plants for research purposes from ASTA instead of the communication document.

In order to import and export protected plant species, the business must apply for a CITES certificate in addition to the intra-EU phytosanitary communication document.

Preliminary steps

To access the online application form, your professional eSpace must first be certified by the Administration of Agricultural Technical Services.

To have your business eSpace certified, you must attach:

  • a certification from the employer specifying that the employee has power of signature and acts in the interest and on behalf of the company (scanned document in PDF format);
  • a copy of the company's business permit (scanned document in PDF format).

The operator must notify his activities to ASTA's Plant Protection Service (ASTA).

Operators whose activities include the introduction, dispatch, production or/and distribution of plants or plant products must register.

Applicants must check with the authorities of the country of destination to get to know the list of harmful organisms which will be inspected by ASTA within the context of phytopathological analyses and the issue of the document.

Duration and deadlines

Applicants must send their application for an intra-EU phytosanitary communication document at least 3 working days before the products are shipped.

How to proceed

Submitting the application

The exporter must send an application for an intra-EU phytosanitary communication document to the Administration of Agricultural Technical Services (ASTA).

Conditions for denial

ASTA will deny the issuance of the document if:

  • the harmful organisms indicated in the application are present in the goods;
  • all the required tests have not been carried out;
  • all the documents required are not provided;
  • some documents are not compliant.

Who to contact

Ministry of Agriculture, Viticulture and Consumer protection
16, route d'Esch
L-1470 - Luxembourg
Postal box B.P. 1904
Luxembourg
Phone: (+352) 45 71 72 1
Fax: (+352) 45 71 72 340
Email phytopathologie@asta.etat.lu