General terms and conditions applicable to all financial aid for research, development and innovation

All State aid for research, development or innovation is granted within the framework of the amended law of 17 May 2017 on the promotion of research, development and innovation. This law is a transposition of the European Regulation 651/2014 of 17 June 2014 declaring certain categories of aid compatible with the internal market in application of Articles 107 and 108 of the Treaty.

In addition to the specific terms and conditions associated with the various aid schemes, the issuing authority must ensure that the applicant company meets the following criteria:

Excluded sectors

Financial aid must not be allocated in the case of an excluded sector/aid, namely:

  • the fishery and aquaculture sector, with the exception of aid for training, aid aimed at facilitating SME access to funding, aid for research and development, aid for SME innovation and aid for disadvantaged and disabled employees;
  • the primary agricultural production sector, with the exception of aid for consultancy services for SMEs, aid for risk financing, aid for research and development, aid for SME innovation, environmental aid, aid for training and aid for disadvantaged and disabled employees;
  • the transformation and sale of agricultural products sector:
    • if the aid is fixed on the basis of the price or quantity of products of this type; or
    • if the aid is conditional on being partly or entirely passed on to the primary producers;
  • the financial aid granted in the transformation and sale of agricultural products sector, in the following cases:
    • when the amount of aid is fixed on the basis of the price or quantity of products purchased of this type from primary producers or put on the market by companies; or
    • when the aid is conditional on being partly or entirely passed on to the primary producers.

Excluded persons

Employers who have been convicted on at least 2 occasions for contravening provisions prohibiting illegal work or provisions prohibiting the employment of illegally residing third-country nationals, in the 4 years prior to the ruling by the competent court, are excluded from benefiting from this law for a period of 3 years as of the date of the ruling.

Notification thresholds

State aids which exceed a certain amount are subject to a notification procedure to the European Commission. The Luxembourg government has therefore decided not to grant any aid which exceeds the following thresholds:

  • for aid for consultancy in favour of SMEs: EUR 2 million per undertaking, per project;
  • for aid for start-ups: EUR 800,000 or EUR 1.2 million for beneficiaries established in assisted areas meeting the conditions of Article 107, paragraph 3, point c) of the Treaty;
  • for aid for research and development:
    • if the project is predominantly fundamental research: EUR 40 million per undertaking, per project. That is the case when more than half of the eligible costs of the project are incurred through activities which fall within the category of fundamental research;
    • if the project is predominantly industrial research: EUR 20 million per undertaking, per project. That is the case when more than half of the eligible costs of the project are incurred through activities which fall within the category of industrial research or within the categories of industrial research and fundamental research taken together;
    • if the project is predominantly experimental development: EUR 15 million per undertaking, per project. That is the case when more than half of the eligible costs of the project are incurred through activities which fall within the category of experimental development;
    • if the project is a Eureka project or is implemented by a joint undertaking established on the basis of Article 185 or of Article 187 of the Treaty, the amounts referred to in points i) to iii) of the regulation are doubled;
    • if the aid for research and development projects is granted in the form of repayable advances which, in the absence of an accepted methodology to calculate their gross grant equivalent, are expressed as a percentage of the eligible costs and the measure provides that in case of a successful outcome of the project, as defined on the basis of a reasonable and prudent hypothesis, the advances will be repaid with an interest rate at least equal to the discount rate applicable at the time of grant, the amounts referred to in points i) to iv) are increased by 50%;
    • aid for feasibility studies in preparation for research activities; EUR 7.5 million per study;
  • for investment aid for research infrastructures: EUR 20 million per infrastructure;
  • for aid for innovation clusters: EUR 7.5 million per innovation cluster;
  • innovation aid for SMEs: EUR 5 million per undertaking, per project;
  • for aid for process and organisational innovation: EUR 7,5 million per undertaking, per project.

The above thresholds shall not be circumvented by artificially splitting up the aid schemes or aid projects.

Deggendorf Principle

The applicant company, in particular the single economic entity to which it belongs, has not been the subject of an outstanding recovery order, following a previous decision by the European Commission declaring aid illegal and incompatible with the internal market.

Incentive effect

The incentive effect is satisfied when the company has submitted a full financial aid application to the issuing authority prior to the commencement of work on the project in question. To this end, the financial aid application must contain at least the following information:

  • the name and size of the company;
  • a description of the project or programme, of the activity or the investment, of the related works and its innovative nature, including its start and end dates;
  • a description of the economic valuation methods for the results of the project or programme, for the activity or the investment and the related operations, and its economic potential;
  • the location of the project or programme, activity or investment and related operations;
  • a list of the costs for the project or programme, activity or investment and related operations;
  • the type of aid and the amount of aid necessary for the project or programme, activity or investment and related operations;
  • each relevant element that will allow the competent ministers to evaluate the quality or specificity of the project or programme, activity or investment and related operations plus its incentive effect.

It is important to note that no binding commitment in respect of the project for which government aid is sought may be made before the aid application is submitted.

Cumulation rule

A project may not accumulate different forms of State aid for the same costs unless the aid intensity cap for the relevant schemes continues to be observed.

Disclosure of the financial aid

Each individual aid measure exceeding the EUR 500,000 cap must be published on the transparency website of the European Commission. More specifically, the issuing authorities are required to publish the following information on individual aid measures exceeding the above-mentioned cap:

  • name of the beneficiary;
  • ID (VAT/identification number) of the beneficiary;
  • company type (SME/large business) at the time of issuance (signature of the agreement) of the financial aid;
  • the beneficiary's region under NUTS II;
  • NACE group activity sector;
  • amount of aid expressed in local currency, with no decimal point;
  • financial aid instrument;
  • issuance date;
  • purpose of the financial aid;
  • issuing authority;
  • financial aid measure number.

Single economic undertaking

The applicant company must indicate whether it is a partner company or a company affiliated with one or more other businesses, in accordance with Appendix I of the General Block Exemption Regulation (GBER). Together, these companies form a "single economic undertaking".

Undertaking in difficulty

An undertaking that can be considered an undertaking in difficulty is not eligible under the financial aid schemes.  "Undertaking in difficulty" refers to any undertaking that fulfils at least one of the following conditions:

  • in the case of a limited liability company (other than an SME that has existed for less than 3 years), where more than half of its subscribed share capital has disappeared as a result of accumulated losses. This is the case when deduction of accumulated losses from reserves (and all other elements generally considered as part of the own funds of the company) leads to a negative cumulative amount that exceeds half of the subscribed share capital;
  • in the case of a company where at least some members have unlimited liability for the debt of the company (other than an SME that has existed for less than 3 years), where more than half of its capital as shown in the company accounts has disappeared as a result of accumulated losses;
  • where the undertaking is subject to collective insolvency proceedings or fulfils the criteria under its domestic law for being placed in collective insolvency proceedings at the request of its creditors;
  • when the undertaking has received rescue aid and has not yet reimbursed the loan or terminated the guarantee, or has received restructuring aid and is still subject to a restructuring plan;
  • in the case of an undertaking that is not an SME, where, for the past two years:
    • the undertaking's book debt to equity ratio has been greater than 7.5;
    • the undertaking's EBITDA interest coverage ratio has been below 1.0.

Definition of an SME

Given the difficulties encountered by SMEs, such as access to capital or even a lack of human resources, certain categories of aid under the GBER provide for an increase in the intensity of aid available to them.

To verify whether an applicant company qualifies for "SME" status, the following should be checked:

 

Small

Medium

Number of staff

< 50

< 250

Annual turnover

< EUR 10 million

< EUR 50 million

Annual balance sheet

< EUR 10 million

< EUR 43 million

 

Both the number of staff and annual turnover/balance sheet of the applicant company and that of any other economic entity with which the applicant company forms a "single economic entity" should be taken into account.

Sanctions, repayment and criminal penalties

The beneficiary shall forfeit the aid if they:

  • abandon or transfer to third parties, for no objective reason, all or part of the programmes or projects;
  • manage the projects or programmes in an improper or inappropriate way;
  • make fundamental changes to the objectives and methods of such projects, programmes or operations;
  • dispose of the investments and operations for which the aid was granted before the end of a 5-year period from the payment of the financial aid in full;
  • do not use or ceases to use such investments and operations for their intended purpose;
  • are convicted on at least 2 occasions for contravening provisions prohibiting illegal work or provisions prohibiting the employment of illegally residing third-country nationals.

In all of these cases, the beneficiary must repay the amount of financial aid paid plus interest within a period of 3 months following the repayment decision.

The aid entitlement shall not be forfeited if the disposal, abandonment or change in allocation have been approved in advance and are the result of force majeure cases or are beyond the beneficiary's control.

Any person who has received financial aid on the basis of incorrect or incomplete information may be punished:

  • by a prison term of between 4 months and 5 years;
  • by a fine of between EUR 251 and EUR 30,000.