Subsidies for congress tourism

This page was last modified on 19-05-2017

Financial aid for congress tourism aims to encourage the organisation of congresses or similar events (seminars, conferences, etc.) in order to:

  • contribute to the promotion of Luxembourg as a prime destination for congresses;
  • increase local economic benefits.

The subsidies are granted by the General Directorate for Tourism at the Ministry of the Economy.

Forms / Online services

Carry out your procedure:

Who is concerned

Eligible businesses

The following can benefit from the subsidy scheme:

  • private associations;
  • public establishments;
  • international organisations or institutions.

Eligible events

The following events are entitled to financial aid:

  • congresses;
  • conferences;
  • seminars or;
  • or any other similar event in a business context.

Prerequisites

Event size

In order to benefit from financial aid, the events have to fulfill all the following conditions:

  • there must be at least 75 participants;
  • there must be at least 75 overnight stays booked in Luxembourg hotels;

Place and accommodation

The event must take place in Luxembourg and participants from abroad must be accommodated in Luxembourg.

Image

Events whose content or theme is likely to have a negative impact on Luxembourg's image are not eligible.

Duration and deadlines

Each application for financial aid for congress tourism must be submitted at the latest 6 weeks prior to the event.

Where the application is approved by the Ministry of the Economy, the organisers are invited to submit the following within 3 months after the event at the latest:

  • an activity report;
  • a financial report;
  • a statement of overnight stays in hotels within the framework of the event;
  • and the paid invoices for the tourism framework programme.

The final amount of financial aid granted is calculated and paid depending on the documents submitted.

How to proceed

Submitting the application

Applicants have to submit a duly completed application for financial aid for congress tourism (demande de subvention pour tourisme de congrès) to the General Directorate for Tourism at the Ministry of the Economy.

Applications must be accompanied by:

  • a presentation of the project with the following information:
    • the organiser of the event;
    • the event profile: concept, target audience, objectives, provisional programme, speakers, number of participants;
    • descriptions and estimates:
      • economic benefits for the event destination;
      • impact on the sector concerned (know-how, networking, etc.);
      • media coverage and/or impact on the image of Luxembourg;
  • the project's financing plan, i.e.:
    • a detailed provisional budget concerning income and expenses;
    • planned or granted co-financing measures.
Applications can only be approved within the limits of budgetary availability.

Amount of financial aid

Flat-rate aid per overnight stay for paid commercial accommodation in Luxembourg.

A flat-rate aid of EUR 25 per overnight stay for paid commercial accommodation in Luxembourg will be granted to events that take place:

  • between 1 March and 14 July;
  • between 16 September and 31 December.

The amount of aid is limited to EUR 20,000

In order to encourage congress tourism during off-peak periods in the year and to contribute to a better occupancy rate for congresses and the accommodation sector, a flat-rate aid of EUR 35 per overnight stay in a Luxembourg hotel will be granted to events which take place:

  • between 15 July and 15 September;
  • between 1 January and 28 February.

The amount of aid is limited to EUR 25,000.

In order to encourage congresses in rural areas, a flat-rate aid of EUR 35 per overnight stay registered will be applied throughout the year irrespective of the season of the year.

The amount of aid is limited to EUR 25,000.

Congresses that exceed 1,500 overnight stays in Luxembourg hotels may benefit from an additional flat-rate aid of EUR 10,000.

Aid for tourism framework programmes

Within the framework of tourism programmes, the following costs will be reimbursed up to a limit of 50 % at the most:

  • costs for hiring certified tour guides;
  • transport expenses (e.g. bus rental).
The reimbursement of the costs is capped at EUR 2,500. This amount is included in the applicable aid ceiling of EUR 20,000 or EUR 25,000, and is not added to these amounts.

Maximum amount of financial aid

The total amount of aid can never exceed 25 % of the total costs incurred by the congress organiser.

Summary table

Luxembourg city Rural area
Event date 01.03 - 14.07 and
16.09 - 31.12
01.01 - 29.02 and
15.07 - 15.09
all year
Flat-rate aid per overnight stay for paid commercial accommodation in Luxembourg. EUR 25 per overnight stay
maximum EUR 20,000
EUR 35 per overnight stay
maximum EUR 25,000
EUR 35 per overnight stay
maximum EUR 25,000
Aid for tourism framework programmes 50 % of real expenses for tour guides and transportation (maximum EUR 2,500)
Total amount of aid (A+B) is limited to: EUR 20,000 EUR 25,000 EUR 25,000
Additional aid as from 1,500 overnight stays EUR 10,000 EUR 10,000 EUR 10,000
Maximum amount of aid 25 % of costs incurred 25 % of costs incurred 25 % of costs incurred

Who to contact

Ministry of the Economy
19 - 21, boulevard Royal
L-2449 - Luxembourg
Postal box BP 86, L-2937
Luxembourg
Phone: (+352) 247-84749
Fax: (+352) 47 40 11
Email luis.soares@eco.etat.lu