Conditions of residence in Luxembourg for students taking part in an exchange programme

Dernière mise à jour de cette page le 01-04-2016

A third-country student who wishes to come to Luxembourg to take part in an exchange programme for a period of more than 3 months, must follow a procedure in 2 consecutive steps:

  • Step 1: before entering the country:
    • submit an application for a temporary authorisation to stay to the Immigration Directorate of the Ministry of Foreign and European Affairs;
    • hold a valid passport;
    • for persons subject to visa requirements in order to enter Luxembourg: request a type D visa after having obtained the temporary authorisation to stay;
  • Step 2: after entering the country:
    • make a declaration of arrival in the new commune of residence in Luxembourg;
    • undergo a medical check;
    • then apply for a residence permit for third-country students.

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Who is concerned

A third-country national (i.e. from a country which is neither an EU Member State nor a country treated as such - Iceland, Norway, Liechtenstein and Switzerland) who resides in a third country and wishes to reside in Luxembourg to study will need a temporary authorisation to stay and then a residence permit.

Prerequisites

To be considered as a student, third-country nationals must satisfy the following conditions:

  • be admitted in a secondary education establishment in Luxembourg;
  • be between 14 and 21 years old;
  • provide proof of their participation in school:
    • either in a student exchange established in the framework of a bilateral agreement;
    • or in a European programme in the fields of education and lifelong learning;
  • provide proof that the exchange organisation vouches for them for the whole duration of their stay, in particular for their living and return expenses;
  • they are hosted by a selected family or a host structure for the whole duration of their stay, in compliance with the rules of the exchange programme in which they are participating.

Third-country students must also:

How to proceed

Step 1: before entering the country

Application for an authorisation to stay

The third-country student must submit an application for an authorisation to stay (on plain paper) from his country of origin and before coming to Luxembourg:

The application must be submitted and approved before coming to Luxembourg, except in certain special cases (i.e. third-country nationals who already hold a residence permit in Luxembourg). Applications submitted from inside Luxembourg are inadmissible.

The application for a temporary authorisation to stay must contain the applicant's identity details (surname(s), first name(s) and address) and must be accompanied by the following documents and information:

  • a certified copy of their valid passport, in its entirety;
  • a birth certificate;
  • a copy of the criminal record or an affidavit (sworn oath) established in the country of residence;
  • proof that the student is participating either in a student exchange programme established in the framework of a bilateral agreement or in a European programme for education and lifelong learning;
  • proof that he has been admitted to a secondary education establishment for the duration of the exchange;
  • proof that the exchange organisation (school, highschool, asbl, etc.) vouches for him for the duration of his stay, in particular with regard to living and return expenses;
  • proof that the student is hosted by a selected family or a host structure for the whole duration of his stay;
  • a health insurance certificate (Luxembourgish or foreign) covering all risks on Luxembourg territory;
  • where necessary, a proxy.

Proxy:
third-country nationals may mandate a third party to submit the application in their place. In this case, the proxy holder, with the exception of attorneys, must provide proof of their mandate in the form of a written power of attorney, duly dated and signed by the principal. The signature must be preceded by the handwritten note 'bon pour procuration' ('good for proxy').

The documents enclosed must be originals or certified true copies. Should the authenticity of a document be in doubt, the Minister of Immigration can request that the document be authenticated by the appropriate local authority and legalised by the Embassy (or alternatively notarised with an apostille of the Hague).

If the documents are not drawn up in German, French or English, an official translation by a sworn translator must be attached.

Only complete applications will be processed. Incomplete applications will be returned to the applicant.

The time required for a response from the Ministry of Foreign and European Affairs is generally a maximum of 3 months. If no response is received within this time, the application has been rejected.

In case of a favourable reply, the third-country national receives a "temporary authorisation to stay", sent by post. This temporary authorisation to stay is valid for a duration of 90 days. During that time, the third-country national must:

After entering Luxembourg, the third-country national must take steps to obtain a residence permit.

Passport and visa

If he is not subject to visa requirements, the third-country national may enter Luxembourg with his temporary authorisation to stay.

Third-country nationals subject to a visa obligation must, before their journey and from their country of origin, submit a type D visa application and present their temporary authorisation to stay to the Luxembourg diplomatic or consular representation in their country of origin, or, failing that, to the embassy or consulate of the country in the Schengen area which represents Luxembourg for the issuance of long stay visas (only the Belgian embassy or consulate).

The visa, valid for a maximum period of 3 months, is affixed in the passport in the form of a seal.

If the applicant's passport is due to expire in less than 6 months, he/she is advised to renew it before coming to Luxembourg.

If the third-country national has a valid residence permit as a family member of an EU citizen or a valid residence permit issued by another EU Member State, a visa is not required. The third-country national must nonetheless have a temporary authorisation to stay in Luxembourg.

Step 2: after entering the country

Declaration of arrival

When entering Luxembourg territory, the third-country national must hold valid travel documents (visa and passport, where applicable), as well as the temporary authorisation to stay.

He must make a declaration of arrival at the administration of the commune where he intends to establish residence, within 3 days of arrival in Luxembourg, presenting:

  • a valid travel document (passport and, where applicable, a visa or a residence permit issued by another EU Member State);
  • the original temporary authorisation to stay;
  • a valid proof of address (i.e.: rental agreement, electricity bill, etc.), where applicable.

The applicant will receive a copy of the declaration of arrival as a receipt.

The copy of the declaration of arrival together with the temporary authorisation to stay are valid as a right of residence until the residence permit is issued.

Medical check

Before applying for the residence permit, the young third-country national must undergo a medical check for foreigners as soon as possible which consists in:

  • a medical examination by a doctor established in Luxembourg and authorised to work as a general practitioner, a practitioner specialised in internal medicine or pediatrics;
  • and TB screening by the Health and Social Welfare League (Ligue médico-sociale - LMS).

After receiving the results of these examinations, the Immigration Medical Department (Service Médical de l'Immigration - SMI) of the National Health Directorate (Direction de la Santé) will issue a medical certificate, which will be sent to the Immigration Directorate (Direction de l'Immigration) of the Ministry of Foreign and European Affairs (ministère des Affaires étrangères et européennes) to allow the residence permit application to be processed.

Residence permit application

Third-country students must submit an application for a residence permit for third-country students to the Immigration Directorate of the Ministry of Foreign and European Affairs within 3 months of entry into Luxembourg.

The following documents must be sent together with the residence permit application form:

  • a certified copy of the pages with content of their valid passport;
  • a copy of the authorisation to stay;
  • a copy of the declaration of arrival established by the communal authority;
  • proof that the student is hosted by a selected family or a host structure for the duration of his stay;
  • proof of payment of a EUR 80 tax into the IBAN account LU46 1111 2582 2814 0000 (BIC: CCPLLULL, beneficiary: ministère des Affaires étrangères et européennes, Direction de l'immigration; Communication: titre de séjour dans le chef de 'insert your name here').

When the application is approved, the applicant will receive a letter inviting him to come in person with his/her valid passport and said letter to the Immigration Directorate of the Ministry of Foreign and European Affairs during opening hours. The applicant will get his photograph and fingerprints taken, which will be incorporated into the residence permit. The applicant may also bring a recent photograph compliant with OACI/ICAO standards ('biometric passport standards').

A few days after the biometric data have been provided, the applicant can collect his residence permit in person at the Immigration Directorate of the Ministry of Foreign and European Affairs. The exact date will be communicated to the applicant at the time the biometric data are being collected.

The residence permit takes the form of a chip card containing the biometric data.

The residence permit includes information about its holder (surname(s), first name(s), nationality, date and place of birth), as well as specific information about the residence permit (permit category, date of beginning and end of validity of the permit).

Certain residence permit categories include additional information in the field "observation".

Validity

The residence permit is valid from the date of declaration of arrival at the commune.

The residence permit issued to the third-country student is valid for one year.

Third-country nationals may reside in Luxembourg as students for a limited period of maximum one year. The residence permit for students cannot be renewed. Moreover, the student cannot change the residence permit category after expiration of the residence permit for students.

Loss, theft or damage to the residence permit

In case of loss, theft or damage to the residence permit, a specific procedure needs to be followed.

Who to contact

26, route d'Arlon
L-1140 - Luxembourg
Adresse Postale B.P. 752 L-2017 Luxembourg
Grand-Duché de Luxembourg
Tél. : (+352) 247-84040 (de 14h00 à 16h00)
Fax : (+352) 22 16 08
E-mail immigration.public@mae.etat.lu

Heures d'ouverture
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