Applying for a passport

The passport is a travel document issued by the State which enables their holders to be identified by foreign authorities.

The Luxembourg passport is established according to the standards for security features and biometrics in passports of EU citizens.

The biometric passport includes an electronic chip containing the holder's identity picture, two images of his/her digital fingerprints and an image of the signature.

Since the introduction of biometric passports, the State issues one document per holder, so that each child has its own passport.

A passport is only required if the holder travels to a country that requires one, which are most foreign countries outside the European Economic Area (EEA). When required by third countries, entry and visitor visas are stamped in the passport.

Note: before travelling, it is advisable to verify that the passport has sufficient validity for the stay in all the countries to be visited. Some countries only grant entry visas to persons who have a passport valid for at least another 6 months after the expiration date of the visa applied for.

Forms / Online services

Carry out your procedure:

By downloading a form

Mandat en matière de demande de passeport

Demande de remboursement pour un passeport

Who is concerned

Every person of Luxembourg nationality can apply for a passport provided they:

  • reside in the Grand Duchy and plan to go to a foreign country, especially outside the EU, for which a passport is required ;
  • reside abroad and:
    • do not have a passport yet; or
    • their passport is about to expire.

Children are not listed on their parents' passports and need their own passport.

Cost

Passports with a 5-year validity period cost EUR 50.

Passports valid for 2 years (only for children under 4 years of age) cost EUR 30. These amounts are subject to an additional charge if the application was submitted to a diplomatic mission in order to cover the shipping costs.

The fast-track procedure for passport applications is subject to an additional tax. The tax for passports valid for 5 years is set at EUR 150 whereas the tax for passports valid for 2 years (only for children under 4 years of age) is EUR 90.

A payment receipt must be presented at the time of submission of the application. The tax can be paid by bank transfer or cash payment to the postal account of the Passport Office (Bureau des passports): IBAN LU 46 1111 1298 0014 0000 CCPLLULL. It is also possible to pay by bank card directly at the Passport Office.

Note: the tax can also be paid online on Guichet.lu.

Payments should be made 6 months before the application at the earliest and at the time of application at the latest.

In case of multiple applications for a biometric passport by several members of the same family, the total amount can be paid with a single bank transfer/cash payment where all the surnames and first names of each applicant must be indicated.

Bank charges shall in no case be borne by the Passport Office.

In case of an erroneous transfer, a refund may be requested in writing (letter, email or fax) to the Passport Office. The request must include an explanation, a copy of the transfer as well as an account number (IBAN and BIC code) and name of the account holder.

How to proceed

Applying for a Luxembourg passport as a resident

Submitting the application

The application for a standard Luxembourg passport must be submitted to the population office of the commune where the applicant resides. These offices have special equipment for this purpose.

It should be noted that:

  • surnames and first names included on the application must be those listed in the National Registry of Natural Persons ;
  • names of the spouse, predeceased spouse, ex-spouse or registered partner may be included on the passport if expressly requested by the applicant. The names or titles on the passport will be those recorded in the National Registry of Natural Persons.

The applicant must complete and sign the application form and provide the following documents:

  • an identity document;
  • where applicable, the old passport (if lost or stolen, the declaration of loss/theft issued by the police);
  • the payment receipt of the tax (or a copy of the original receipt).

The picture is taken directly at the commune. It has to comply with the standards established by the International Civil Aviation Organization (ICAO).

Submitting the application to the Passport Office

In addition, the Passport Office has the equipment and software necessary to scan a traditional passport photo, taken by a professional photographer, thus enabling the competent authority to integrate it into the personalisation system.

Citizens can therefore apply for a passport  at the Passport Office with the photos taken by a professional photographer.

Given the demands and recent developments in the security of travel documents, the photo quality is now more essential than ever. A photograph compliant with ICAO standards (recent photograph, in colour, good quality, full face, format 45 / 35 mm) must be attached to the application. The background of the photo must be of a plain uniform white or light colour. Any photo with a background other than described above will be refused.

The applicant must complete and sign the application form and provide the following documents: :

  • an identity document;
  • where applicable, the old passport (if lost or stolen, the declaration of loss/theft issued by the police);
  • the payment receipt of the tax (or a copy of the original receipt);
  • the photo, taken by a professional photographer.

It should be noted that:

  • surnames and first names included on the application must be those listed in the National Registry of Natural Persons ;
  • names of the spouse, predeceased spouse, ex-spouse or registered partner may be included on the passport if expressly requested by the applicant. The names or titles on the passport will be those recorded in the National Registry of Natural Persons.

Deadlines and collection proceedings

The applicant will be given a receipt acknowledging the submission of the application. The passports, which are established by the Ministry of Foreign and European Affairs, must be collected in person (or by a designated person duly authorised to collect the passport) with said receipt at the following address:

Bureau des Passeports, Visas et Légalisations
43 Boulevard Roosevelt
L-2450 Luxembourg
Phone: 2478-8300

Some communal administrations offer their residents the possibility to collect their new passport at their premises. It is therefore recommended to check with the commune if this possibility is available.

The holder can choose the place of collection of the passport.

Passports can be collected at the place indicated during the application 7 workdays after the submission of the application, provided that the application was processed no later than the workday following the day of submission and that all the documents required are provided at the time of collection.

The passport must be collected within 6 months from the submission of the application. Beyond this deadline, the passport is likely to be destroyed.

Applying for a Luxembourg passport as a non-resident

Luxembourg nationals living abroad can apply for a passport to a Luxembourg diplomatic mission or, where applicable, a Belgian diplomatic mission, accredited in the country of residence, or directly to the Passport Office.

Passport data

The passport contains following information:

  • surnames and first names included on the application must be those listed in the National Registry of Natural Persons;
  • names of the spouse, predeceased spouse, ex-spouse or registered partner may be included on the passport if expressly requested by the applicant. The names or titles on the passport will be those recorded in the National Registry of Natural Persons.

Each passport application must be signed.

Applying with a diplomatic mission

The issuing period for applications submitted abroad depends on the diplomatic mission. The passport application must be submitted to:

  • a diplomatic (embassy) or consular mission (general consulate only) of the Grand Duchy of Luxembourg accredited in the country of residence;
  • a Belgian diplomatic or consular mission representing Luxembourg in consular matters in the countries where Luxembourg has no diplomatic or consular mission. In this case, the Passport Office should be contacted first. Passports issued by a Belgian diplomatic mission will be temporary passports and have a validity period of 1 year.

Before applying for a passport, Luxembourg nationals living abroad should register with the competent embassy or consulate in their country of residence. They have to come in person to the diplomatic or consular mission.

Applicants must be submitted in person and the following documents must be provided:

  • the current Luxembourg passport or identity card or a declaration of loss/theft issued by the police;
  • a recent photo (compliant with ICAO standards);
  • recent residence certificate established within the last 3 months, or a residence permit issued by the competent authority in the country of residence. In countries where residence certificates or residence permits are not issued, residency may be proven either by means of a driving license, an electricity or phone bill, or any other document attesting the applicant's address in a credible manner, or with a declaration of honour certified by the commune, police, notary, diplomatic or consular mission or a sworn translator provided the address is indicated on the declaration;
  • a copy of the marriage certificate, if the marriage took place abroad;
  • a payment receipt of the tax.

Luxembourg diplomatic missions have the equipment and software necessary to scan a traditional passport photo, taken by a professional photographer, thus enabling the competent authority to integrate it into the personalisation system. The photograph must be compliant with ICAO standards.

Applying with the Passport Office

Applicants must apply in person to the Passport Office.

Documents required for the passport application are:

  • the current Luxembourg passport or identity card or a declaration of loss/theft issued by the police;
  • a recent residence certificate of less than 3 months (or a valid residence permit, a valid driving license, a recent phone or electricity bill or a declaration of honour certified by the commune, police, notary, diplomatic or consular mission or a sworn translator provided the address in indicated on the declaration);
  • for minors under 18 years of age, a recent residence certificate with the child's name and another certificate with the same address in the name of one of the parents or the legal guardian;
  • the family record book or a birth certificate;
  • applicants who are not in possession of a valid Luxembourg ID card or passport and in the event of serious doubts concerning their citizenship must provide a valid certificate of nationality issued by the Ministry of Justice (Service de l’Indigénat, 13, rue Erasme, L-1468 Luxembourg-Kirchberg, Phone: (+352) 247 84532);
  • the proof of payment of the tax (it is also possible to pay by bank or credit card directly at the Passport Office);
  • a copy of the marriage certificate, if the marriage took place abroad.

Deadlines and collection proceedings

The diplomatic mission or Passport Office will give a receipt to the applicant in order to acknowledge the submission of the application. The passport, which is established by the Ministry of Foreign and European Affairs, must be collected in person (or by a designated person duly authorised to collect the passport) against presentation of said receipt at the place where the application was submitted.

Passports can be collected 7 workdays after the application was submitted, provided that the application was processed no later than the workday following the day of submission and that all the documents required are provided at the time of collection.

The passport must be collected within 6 months from the submission of the application. Beyond this deadline, the passport is likely to be destroyed.

Fast-track procedure

In addition to the standard passport application procedure, there is also a fast-track procedure. This procedure makes it possible to reduce the passport production time to a maximum of 3 working days.

For this purpose, a 200% surcharge is applied to the cost of the passport. The passport for children under 4 years of age (valid for 2 years) costs EUR 90 (EUR 30 + EUR 60), while the passport for persons aged 4 or more (valid for 5 years) costs EUR 150 (EUR 50 + EUR 100) with the fast-track procedure.

Fast-track procedure applications can be submitted to the commune or the Passport Office.

When applying for a passport, the proof of payment of the main tax and the surcharge for the fast-track procedure must be presented. Applications that are submitted to the Passport Office can be paid directly and on site by bank card.

Luxembourg residents

Residents who want to use the fast-track procedure for passports must contact the population office of their commune or the Passport Office.

In addition to the proof of payment of the surcharge, the other documents required are the same as for the standard procedure.

Applications that are submitted to the Passport Office can be paid directly by bank card.

The passport can be collected after 3 working days at the Passport Office by the holder or a duly authorised person designated by the said holder. The passport must be collected within 6 months from the submission of the application. Beyond this deadline, the passport is likely to be destroyed.

The time limit of 3 working days only starts after all the required documents have been submitted to the commune or the Passport Office.

During the fast-track application procedure, the applicant can indicate an email address in order to be notified when the passport is ready for collection.

If the passport cannot be issued within 3 working days, a refund of the surcharge (EUR 100 for a passport valid for 5 years and EUR 60 for a passport valid for 2 years) may be requested.

Note that no compensation can be claimed for any damages or harm suffered.

Luxembourg non-residents

Non-residents who want to use the fast-track procedure for passports must go to the Passport Office or an accredited Luxembourg diplomatic mission in their country of residence.

The documents required are the same as for the standard procedure.

Applications that are submitted to the Passport Office can be paid directly by bank card.

Passports applied for under the fast-track procedure can be collected after 3 working days following the submission of the application and all the documents required. It must be collected at the Passport Office by the holder or a duly authorised person designated by said holder. The passport must be collected within 6 months from the submission of the application. Beyond this deadline, the passport is likely to be destroyed.

During the fast-track application procedure, the applicant can indicate an email address in order to be notified when the passport is ready for collection.

If the passport cannot be issued within 3 working days, a refund of the surcharge (EUR 100 for a passport valid for 5 years and EUR 60 for a passport valid for 2 years) may be requested.

Note that no compensation can be claimed for any damages or harm suffered.

Applying for a passport as a minor or an adult without legal capacity

Emancipated minor

Emancipated minors have to submit their passport application in the same way as adult applicants.

Non-emancipated minor

Passport applications for non-emancipated minors must be submitted by a parent exercising parental authority or, where applicable, by the legal guardian (in this case, if the parental authority is held by an institution, a proxy must be presented).

The parent exercising parental authority may also give a mandate to a parent without parental authority or to a third party in order to apply for a passport for a minor by using the specific form, on which the signature of the principal must be legalised.

If the parent with the parental authority is physically unable to apply for a passport for a minor, the Passport Office reserves the right to allow the other parent to apply for the minor's passport in order to act in the best interests of the child and the parents whenever necessary.

Supporting documents attesting parental authority may be required if the passport application is made by the parent exercising parental authority but whose usual residential address is different from the minor's address. If the parent fails to present the required documents, the passport application will be denied.

In case of divorce or divorce proceedings, the passport application for a minor must be made by the parent to whom the judge or law grants parental authority. Both parents are entitled to submit the application for the minor if the judge or the law grants them joint parental authority.

Legal representatives must provide proof of their legal authority.

All required documents must be provided in one of the administrative languages of Luxembourg (German, French or Luxembourgish). Documents in other languages must be translated by a sworn translator in the Grand Duchy of Luxembourg.

Minor children who cannot produce a signature are exempted from it (no signature is required for children under 6 years of age). A note to this effect will be entered on the observation page reserved for the competent authorities who issue the passport.

If the passport application for a minor is submitted to a Luxembourg diplomatic mission, the following documents are required:

  • a recent photo (complying with ICAO standards);
  • the family record book;
  • if the parents are separated or divorced, a copy of the deed of separation or divorce stating that the parent applying for the passport has custody of the child, or a certificate issued by the competent authority of the place of residence attesting that the minor resides at the same address as said parent;
  • a copy of the birth certificate, if the minor was born abroad;
  • a payment receipt of the tax.

Other documents may be required depending on the case (new-born, split custody of the children, etc.) and the diplomatic mission.

The minor's passport can be collected either by the parent with parental authority who submitted the application for the minor or by the other parent or a third party duly authorised to collect the passport.

The minor can also collect his/her passport if the parent with parental authority or the legal guardian have authorised it and if the minor is over 12 years of age.

The names of the parent(s) and the legal guardian are registered in the passport as listed in the National Registry of Natural Persons or, failing that, as stated on a valid identity document.

The registration of parental authority on a minor's passport is only carried out upon request of the parent(s) concerned.

Adult without legal capacity

Passport applications for adults under guardianship are submitted by their legal guardian. If the guardian is a legal person, a proxy must be presented.

Legal representatives must provide proof of their legal authority.

All required documents must be provided in one of the administrative languages of Luxembourg (German, French or Luxembourgish). Documents in other languages must be translated by a sworn translator in the Grand Duchy of Luxembourg.

Collecting biometric data

After checking the identity and nationality of the applicant, the authorised agents will record the passport application based on the data from the National Registry of Natural Persons and integrate the biometric identifiers, which are:

  • the digital fingerprints (prints of the left and right index);
  • the facial image;
  • the signature.

These data will be registered on the electronic chip in the passport as well as:

  • the personal data as indicated in the passport;
  • the authority and date of issue of the passport.

The data is recorded in the passport with specialised equipment. It should be noted that the following persons are exempt from the requirement to provide their fingerprints:

  • children under 12 years of age;
  • persons physically unable to provide them.

If necessary, a medical certificate attesting the person's disability must be submitted at the time of application.

Validity, loss or theft of a passport

The validity of the passport is:

  • 2 years for minors under the age of 4 years;
  • 5 years for adults and minors over 4 years.

The receipt of the passport must be signed by the holder (or by the person duly authorised to sign) at the time of collection of the passport.

Passports are not extended. A new application for a passport must be submitted.

Loss or theft of a passport

The loss, theft or destruction of a passport must be reported as soon as possible to the police and the Passport Office.

The loss, theft or destruction of a passport abroad must be reported as soon as possible to the police and to a Luxembourg consulate or embassy, or failing that, a Belgian consulate or embassy. It is also possible to apply for a new passport at the Luxembourg or Belgian diplomatic mission. The passport issued by a Belgian diplomatic mission will have a validity period of 1 year.

The declaration of theft or loss issued by the police must be presented when applying for a new passport in Luxembourg or abroad.

The declaration of loss or theft to the Passport Office entails the invalidation of the passport.

Note: if the passport is found again, it must not be used in any circumstance and should be returned to the Passport Office. Lost passports are recorded in an international database, and the use of a passport listed in said database can cause serious problems for the user.

Issuance of a second passport

No one may be in possession of 2 passports, even if one of them has expired. No new passport will be issued before the the previously obtained passport is returned or, in case of loss or theft, before the presentation of a declaration of loss or theft issued by the competent authority.

Notwithstanding, in exceptional cases and for duly justified professional reasons a second passport can be issued to Luxembourg nationals who submit an application. The validity period is 5 years. The second passport costs EUR 50.

Those applications must be submitted to the Passport Office and require their approval beforehand.

The declaration of loss or theft to the Passport Office entails the invalidation of the passport.

Who to contact

Service de l'Indigénat - Ministry of Justice

13, rue Erasme
Centre Administratif Pierre Werner / Kirchberg
L-2934 - Luxembourg
Grand-Duchy of Luxembourg

Phone: Certificate of nationality (Certificat de nationalité) - (+352) 247-84532 / 88525; Naturalisation – (+352) 247-84028 / 88521; Option – (+352) 247-84545 / 84051; Office – (+352) 247-84547 / 84538
Fax : (+352) 26 20 27 59
Email : Nationalite@mj.public.lu
Website

Opening hours
Monday to Friday (excluding holidays) from 8.30 to 11.30 a.m. and 2.30 to 4.00 p.m. (except special hours during the period of Christmas and the summer holidays).

Bureau des passeports, visas et légalisations (MAE)

43, boulevard Roosevelt
L-2450 - Luxembourg
Grand-Duchy of Luxembourg

Phone: (+352) 247 - 88300
Fax: (+352) 22 29 07 or (+352) 46 49 80 (Visas) ; (+352) 22 02 91 (passports)
Website

Opening hours
Monday to Friday from 8.30 a.m. to 4.15 p.m.

Administrations communales

Ambassades et consulats