Applying for a criminal record certificate (extrait du casier judiciaire)

This page was last modified on 01-02-2017

A criminal record certificate is a document containing details from the national criminal records register, which is used to check the criminal background of a natural or legal person. It shows if a person has been convicted in the past or not.

This document enables the person requesting the certificate to provide sufficient proof of integrity, for example in order to obtain an authorisation to work in certain professions or to perform certain contracts.

The criminal records register contains the sentences pronounced by the Luxembourg criminal jurisdictions and may also contain sentences pronounced abroad.

According to the European Criminal Records Information System (ECRIS), and for the purposes of centralisation, the sentences pronounced in an EU Member State are automatically notified to the Member State of which the person is a national.

Criminal record certificates for natural persons may be requested:

  • either remotely (via internet, email, post or fax);
  • or in person, at the Criminal Records Department (Service du casier judiciaire) in Luxembourg city.

The Criminal Records Department issues criminal record certificates free of charge to natural persons and legal persons who so request. It will also issue criminal record certificates to certain administrative authorities authorised by Grand-Ducal regulation, but these authorities must obtain the concerned person's prior approval.

Criminal record certificates (extrait du casier judiciaire) are issued in French.

Forms / Online services

Carry out your procedure:

  • With an online service

    • Demande d'extrait de casier judiciaire pour personne physique
  • By downloading a form

    • Procuration pour la demande d'extrait de casier judiciaire pour personne physique

Who is concerned

Any natural person who is a Luxembourg national, or resides in Luxembourg, may apply for a certificate with details of their criminal record.

This document may be required in order to carry out certain administrative procedures, such as:

  • applying for a business permit to gain access to certain professions;
  • gaining access to professions in the healthcare sector;
  • responding to an employer's request during recruitment or HR management processes, e.g. when someone is being hired:
    • to carry out professional or voluntary activities involving regular contact with minors, which requires a special "Protection of minors" (Protection des mineurs) certificate;
    • for certain professions (private sector, private security, cash transportation, etc.);
  • responding to a public tender (a criminal record certificate for legal persons if it concerns a company, or for natural persons in the case of a sole trader), etc.

Residents with a foreign nationality may also obtain a criminal record certificate, even if they have not been living in Luxembourg for very long, provided they can prove that they reside in Luxembourg (by presenting their residence permit or certificate of registration).

In accordance with the European Criminal Records Information System (ECRIS), the different sentences pronounced in EU Member States are centralised in the criminal records register in the Member State of which the person is a national.

For Luxembourg residents who are not Luxembourg nationals, the Luxembourg criminal records register only contains the sentences pronounced by Luxembourg jurisdictions.

In order to obtain the full criminal record of a natural person who is a national of a country other than Luxembourg, it is necessary to contact the competent authority in that other country.

Note that the criminal record certificate only provides information about the criminal background of adult persons, and never about the criminal background of minors. All decisions taken by a juvenile court or judge, as well as all sentences pronounced by a criminal jurisdiction against a minor, will be recorded in a special register which is not accessible to the public and for which it is not possible to request a certificate, except in certain cases provided for by the law on the protection of youth.

Costs

Criminal record certificates are issued upon request and free of charge to the natural or legal person concerned.

How to proceed

Criminal record certificates for natural persons

Types of certificates for natural persons

Natural persons may request certificates (bulletins) no. 3, 4 or 5.

Employers must specify the type of criminal record certificate they require in both their job advertisements and in their employment contracts.

If the criminal record certificate is intended to serve as proof of a person's integrity before they are assigned to activities involving regular contact with minors, the applicant must request Certificate no. 5, which relates to the "protection of minors" (Protection des mineurs).

For all other requests, applicants may apply for Certificate no. 3 (the "standard" criminal record certificate), or for Certificate no. 4 (which also lists, among other things, all sentences involving a driving ban).

The specific content of each certificate is explained below, in the section entitled, "Content of the different types of criminal record certificates".

Online application

Applicants may submit a request for a criminal record certificate for natural persons online, by signing it electronically with a Luxtrust certificate and submitting it via MyGuichet:

  • without supporting documents if the applicant is the person concerned; or

  • accompanied by a scanned copy of the concerned person's identity card along with a power of attorney if the applicant is a third party.

The applicant must specify which certificate is required and check the corresponding box. They also need to specify how many certificates they require.

The duly signed application is then forwarded to the Criminal Records Department.

If the natural person's criminal record is clean, the certificate will be sent by post, free of charge, to the concerned person's official address.

Request via email, fax or post

Applicants may file a request for a criminal record certificate for natural persons (on ordinary paper or using the available form) by email, fax or post. Request are to be submitted to the Criminal records department and accompanied by legible copies of the applicant's:

  • identity card; or
  • passport; or
  • residence permit.

The applicant must specify the number of certificates they require.

If the natural person's criminal record is clean, the certificate will be sent by post, free of charge, to the concerned person's official address.

Application in person at the Criminal Records Department

Individuals may apply for a criminal record certificate by going, in person, to the Criminal Records Department, where they will need to show their:

  • identity card; or
  • passport; or
  • residence permit.

They will also need to specify how many certificates they require.

For applications made on the spot, the certificate is given to the applicant immediately.

Applying through a third party

A third party may also apply for a criminal record certificate on behalf of another natural person by going to the Criminal Records Department and presenting a power of attorney and a legible copy of an identity document of the person on whose behalf the application is being made.

The applicant must specify the number of certificates they need.

The criminal record certificate will in this case immediately be sent to the concerned person's address.

Criminal record certificates listing a criminal sentence

It must be noted that the Criminal Records Department will only send the criminal record certificate by post if the criminal record is clean.

Applicants with a criminal sentence listed on their certificate will be informed by post that they must come in person to the Criminal Records Department to collect the certificate.

Applicants must provide proof of their identity when they collect the criminal record certificate at the Criminal Records Department by presenting their:

  • identity card; or
  • passport; or
  • residence permit.

A third party may also collect the certificate from the Criminal Records Department by presenting a written power of attorney and a copy of a valid identity document of the person on whose behalf the extract is collected.

Sentences listed in the criminal record

The criminal records register contains the sentences pronounced by the Luxembourg criminal jurisdictions and may also contain sentences pronounced abroad. In accordance with the European Criminal Records Information System (ECRIS), and for the purpose of centralisation, the sentences pronounced in an EU Member State are automatically notified to the Member State of which the person is a national.

The Luxembourg criminal records register is kept by the public prosecutor's office (Parquet Général), in the form of an electronic file, under the responsibility of the State Public Prosecutor.

Criminal records contain, in particular:

  • irrevocable sentences for correctional or criminal offences handed down in Luxembourg;
  • irrevocable sentences for summary offences (peine de police), other than parking offences.

Irrevocable sentences for correctional or criminal offences handed down by foreign jurisdictions are recorded in the criminal records register, provided that:

  • the convicted person is a Luxembourg national;
  • the sentence is notified pursuant to an international convention;
  • the punishable act is deemed to be a correctional or criminal offence under Luxembourg law.
In the event of any dispute concerning the entries listed in the police record, an appeal may be made to the Council Chamber of the Court of Appeal.

If a convicted person is rehabilitatedréhabilitation: a status pursuant to which one's former rights are reinstated after a sentence is completed—the relevant entry is deleted from the criminal record within 5 to 20 years (depending on the length of the sentence). Rehabilitation puts an end to all incapacities and forfeitures that resulted from that conviction until then.

Rehabilitation is either established as of right, or granted upon request to the council chamber of the Court of Appeal.

Sentences handed down by foreign courts are deleted from the Luxembourg criminal record if the country of prosecution provides notification of the deletion of the convictions from the criminal record, or of rehabilitation.

Content of the different types of criminal record certificates

The Criminal Records Department issues the following types of certificates (bulletins):

Certificate (Bulletin) no. 1

Content of Certificate no. 1


Certificate no. 1 from the criminal record of a natural person shows all the sentences handed down in respect of that natural person.

Issuance of Certificate no. 1


Certificate no. 1 for a natural person is issued to the judicial authorities within the framework of a criminal procedure.


It will also be issued to the lawyer assisting or representing the natural person concerned as a defendant before a court, or, in the absence of a lawyer, to the natural person concerned themselves. In this case, the certificate is issued not by the Criminal Records Department, but by the clerk of the court of the jurisdiction concerned.

Certificate no. 2

Content of Certificate no. 2


Certificate no. 2 from the criminal record of a natural person shows all the correctional or criminal sentences of, or the detention orders in relation to a criminal procedure against that person.

Issuance of Certificate no. 2


Certificate no. 2 is issued upon request to state and communal administrations and to public legal persons, presented, within the framework of their statutory tasks, with an application from the natural person concerned, provided that the natural person has given their written consent on paper or by electronic means for the issuance of the record.

Certificate no. 3

Content of Certificate no. 3

Certificate no. 3 from the criminal record of a natural person shows all the correctional or criminal sentences handed down in respect of that person, with the exception of:

  • suspended prison sentences of 24 months or less;
  • fines of EUR 2,500.00 or less;
  • multiple fines whose combined total amount does not exceed EUR 2,500.00;
  • community service sentences.

Issuance of Certificate no. 3

Certificate no. 3 is issued upon request to the natural person concerned, or to a third party with a power of attorney and a copy of the valid identity document of the natural person concerned.

When hiring staff, employers may require job applicants to provide Certificate no. 3 as evidence of integrity. The requirement must be specified in the job offer and be duly justified with regard to the specific needs of the position to be filled.

Record no. 3 is issued upon request to state and communal administrations and to public legal persons, presented, within the framework of their statutory tasks, with an application from the natural person concerned, provided that such natural person has given written consent on paper or by electronic means for the issuance of the record.

Certificate no. 4

Content of Certificate no. 4

Certificate no. 4 provides information about the sentences on Certificate no. 3, as well as all sentences involving a driving ban. The latter sentences will be removed from Certificate no. 4 three years after the driving ban has expired.

Certificate no. 4 is mainly intended for either the Minister in charge of transport, or for a potential employer, so that they can assess the concerned person's integrity in general, and more specifically in matters of conduct on the road.

Issuance of Certificate no. 4

Certificate no. 4 is issued upon request to the natural person concerned, or to a third party with a power of attorney and a copy of the valid identity document of the natural person concerned.

Employers may only request Certificate no. 4 from a job candidate if a driver's license is an absolute prerequisite for the worker's professional activity, and if this prerequisite is specified in the employment contract.

Certificate no. 4 may be issued to the Minister in charge of transport for the purpose of investigating applications in matters of transport (especially the issuance of driver's licences and licences for road and rail transport, the management of a taxi company or air navigation services). In that case, however, the person concerned must have given their prior consent in written or by electronic means.

Certificate no. 5

Content of Certificate no. 5

Certificate no. 5 contains a list of all convictions for acts committed against a minor or involving a minor—provided that these acts constitute the basis of the offence or that they increase the sentence—as well as all sentences prohibiting any activities involving regular contact with minors.

Issuance of Certificate no. 5

Certificate no. 5 is intended for (natural and legal) persons seeking to hire a natural person for professional or voluntary activities involving regular contact with minors so that they can ascertain whether or not the job candidate has been sentenced for acts committed against a minor. The job candidate must provide the potential employer with a copy of Certificate no. 5.

Certificate no. 5 is issued upon request to the natural person concerned, or to a third party with a power of attorney and a copy of the valid identity document of the natural person concerned.

Certificate no. 5 is issued to communal administrations to assess job applications for teaching positions or positions in children's day care centres managed by the commune. In that case however, the person concerned must have given their consent in written or by electronic means before the certificate can be issued to the communal administration directly.

Issuance of criminal record certificates to foreign authorities

Criminal record certificates may be issued, under certain conditions, to the competent authorities in EU Member States or to the competent authorities in third countries pursuant to international conventions.

Who to contact

Public Prosecutor's office
Cité judiciaire - Bâtiment BC - 1er étage
Bâtiment BC - 1er étage
L-2080 - Luxembourg
Luxembourg
Phone: (+352) 47 59 81-346
Fax: (+352) 47 59 81-248
Email casier.judiciaire@justice.etat.lu

Opening hours
from 8.30 to 12.00 and from 13.00 to 16.30